Publish in Perspectives - Wednesday, October 30, 2019
The Plaza de la Justicia in San Jose, Costa Rica, which houses the Supreme Court, the Judicial Investigation Department (OIJ) and more. (Photo: Costa Rica Justice System/Poder Judicial)
Ropes & Gray partners Nicholas M. Berg and María González Calvet. (Latinvex collage)
Multinational companies doing business in Costa Rica should review their compliance programs.
BY NICHOLAS M. BERG AND
MARÍA GONZÁLEZ CALVET
Costa Rica is the latest country in Latin America to establish corporate criminal liability for acts of corruption, following the recent implementation of similar legislation in Argentina (2018) and Peru (2018), expanded criminal liability in Chile (2018), and enhanced administrative liability in Colombia (2016).
Despite Costa Rica’s relatively positive rankings on international corruption surveys compared to much of Latin America, corruption remains a significant issue in the country. This summer, Costa Rica’s legislature enacted Legislative Decree 9699 (the “New Law”) which imposes corporate criminal liability for corruption offenses already on the books—including both domestic and foreign bribery—and creates a new criminal offense of accounting fraud. The New Law also creates stiff new monetary and administrative penalties, while allowing companies to earn a forty percent reduction by taking affirmative compliance actions. As the country pursues full membership in the OECD, Costa Rican authorities may seek to enforce the New Law soon to address the OECD Working Group on Bribery’s criticism regarding the country’s lack of enforcement efforts to date.
Under the New Law, private and public Costa Rican companies, including state-owned enterprises, and foreign companies that maintain agencies, subsidiaries, or branches in Costa Rica or that do business in Costa Rica will now be liable for corruption-related criminal offenses committed by employees or third parties acting on a company’s behalf. The New Law covers corruption crimes already foreseen under Costa Rican law, including domestic and transnational bribery, as well as for the newly created crime of falsifying books or records to hide a corruption-related crime.
The New Law introduces significant new penalties ranging from fines to debarment and dissolution. Large companies will face fines of up to 10,000 times the statutory base salary, or currently about $7.5 million, per offense, while small to medium-sized companies will be subject to a lower range of fines. If the crime occurs in the public procurement context, an alternative fine, if greater, of up to ten percent of the value of the contract sought will apply along with a ten-year debarment. Other penalties include stripping companies of government benefits such as subsidies or tax incentives, cancelling their operating licenses, or even dissolving a company altogether. Companies convicted under the New Law will be required to pay for the publication of a notice of their conviction in a national publication.
Notwithstanding these serious potential fines and penalties, the New Law provides companies with the opportunity to receive a reduction in fines of up to forty percent by taking affirmative compliance steps. In order to receive fine reductions, companies must tailor their compliance programs to the risks inherent in the company’s Costa Rica business, taking into account the company’s size, complexity, and capacity to prevent, detect, correct, and raise to the relevant authorities any misconduct covered by the law. At a minimum, the law requires that a company take the following steps in its compliance program to qualify for a penalty reduction:
1--Conduct a risk assessment of the company’s business activity specific to Costa Rica;
2--Establish a code of conduct and relevant policies and procedures to prevent the commission of crimes;
3--Implement specific policies and procedures to prevent crimes related to public bidding contracts, obtaining licenses, or any other activity involving the public sector;
4--Determine the scope of application of the above policies and procedures to third parties;
5--Implement protocols or procedures for making and carrying out company decisions;
6--Enable adequate management of financial controls and financial records that allow for the prevention of wrongdoing;
7--Conduct periodic anti-corruption training, including for third parties;
8--Periodically carry out a risk assessment and, when necessary, modify or adapt the compliance program accordingly;
9--Establish an effective disciplinary system;
10--Appoint a compliance officer and ensure adequate compliance capacity and resources; and
11--Conduct an external accounting audit and disclose any apparent illicit findings.
Notably, this list does not include a whistleblower or other reporting mechanism or discuss the role of internal investigations in the compliance program. Realistically, however, those elements would be essential to a company’s ability to meet the disclosure and cooperation requirements for receiving sentencing credit.
MOTIVATION BEHIND NEW LAW
Costa Rica is currently working towards full membership in the Organization for Economic Cooperation and Development (“OECD”). In working towards this objective, and as a condition to OECD membership, in 2017, Costa Rica acceded to the OECD Convention on Combating Bribery of Foreign Public Officials in International Business Transactions (“OECD Anti-Bribery Convention”).
In June 2017, the OECD Working Group on Bribery issued a Phase 1 report evaluating Costa Rica’s initial implementation of the OECD Anti-Bribery Convention and setting out recommendations, including strengthening its corporate liability regime. The Phase 1 report found that “Costa Rica ha[d] yet to hold a company liable for a corruption offence or any other economic crime” and recommended that Costa Rica increase financial penalties for corruption offenses by legal entities, ensure agency coordination in investigations, and take steps to protect prosecutorial independence. In particular, the OECD recommended that Costa Rica amend its legislation to “impose proportionate, effective and dissuasive sanctions on both natural and legal persons” because Costa Rica’s were “among the lowest maximum fines for legal persons among Parties to the Convention.”
The New Law implements this recommendation by significantly increasing the fines companies face and by permitting “confiscation and seizure of property.” Additionally, the Working Group on Bribery expressed its concern regarding the division of responsibility between Costa Rican authorities charged with investigating and prosecuting bribery, which the Working Group noted could result in investigatory overlap and overlooking of bribery allegations. In doing so, the Working Group highlighted that Costa Rica’s Public Prosecution Service (“PPS”) historically handled corruption proceedings against natural persons, while the Ministry of Justice (“MOJ”) conducted proceedings against legal persons, and that the MOJ may not be sufficiently independent so as to execute its mandate free of political influence. Costa Rica has addressed these concerns in the New Law by making the PPS responsible for the criminal investigations and sanctioning of both natural and legal persons.
KEY IMPLICATIONS FOR MULTINATIONALS
Companies doing business in Costa Rica should review their compliance programs. Corporate compliance departments and legal teams will want to conduct comprehensive reviews of their compliance programs to ensure that they meet or exceed the new minimum standards set out in the New Law. Even for companies with compliance programs already in place, it will be important to ensure that regular training, including for third parties, and ongoing monitoring are effective. As with any compliance program, documenting the measures taken at each step and retaining documentation for a sufficient period will be critical to a company’s ability to demonstrate the adequacy of its compliance program if it should ever need to seek a penalty reduction under the new law.
For future investigations in Costa Rica, companies will face the added specter of criminal charges, fines, debarment, and other penalties in addition to the existing civil suits for restitution and damage caused. For example, Alcatel-Lucent and three of its subsidiaries agreed in 2011 to pay over $137 million to U.S. authorities to settle a Foreign Corrupt Practices Act investigation related to the company’s global sales practices. In Costa Rica specifically, one subsidiary made corrupt payments worth $300 million to government officials to secure three government contracts between 1999 and 2006. Although Costa Rica criminally prosecuted various government officials, including former Costa Rican president Miguel Ángel Rodríguez, and reached a $10 million civil settlement from Alcatel-Lucent, the country could not hold the company criminally liable. Under the New Law, in addition to the civil damages paid, the company would have also been subject to at least a fine of up to $30 million (10 percent of the value of the contracts received) and debarment for ten years.
While the extent to which this New Law will affect enforcement activity against corporate entities is unknown, Costa Rican and foreign companies subject to the new liability regime should take measures to ensure that their operations comply with the legislation. Such efforts should include, among other activities, reviewing and, where necessary, enhancing a company’s compliance program or implementing a new program where one did not presently exist, thereby avoiding pitfalls down the road.
Nicholas M. Berg and María González Calvet are partners at Ropes & Gray, specializing in anti-corruption investigations and risks. This article was also written by Ropes & Gray associates Daniela Manrique Escobar, Mark de Barros and Kent Ford.
Republished with permission from an alert by the firm.